Swim Meet Manager · Windows
From the first entry to the last touchpad, run it from one desk.
MeetDirector Swim Meet Manager is the meet-running app for the table. It reads the entry files your teams already send, seeds the meet, takes times straight from the timing system, drives the scoreboard, scores and prints — and shares all of it live with every computer and phone on deck.
Try it free in evaluation mode before you license it.
Before the meet
Build the meet from the files you already get
Import events and entries in the Hy-Tek formats coaches send today — zipped or not — and let the seeding engine do the rest.
- Entries, relays, event files, records and time standards import straight in
- Timed finals, prelims/finals and circle seeding, with protected finals heats and multi-age events
- Sessions, warm-up planning, lane preferences and relay lineups
- Fees, payments and deposits in one ledger, with team receipts
Entry files
HY3, CL2 and SD3 entries from every team, matched to the athletes you already have.
Seeding
Seed timed finals, prelims and finals by the rules, course-aware, with a scratch pad for the clerk.
Records & standards
Meet, pool and national records, qualifying times and standard sets flagged as they fall.
Financials
Entry and custom fees, payments, refunds, deposit batches and team balances.
During the meet
Times from the pool, not a keyboard
Swim Meet Manager talks to the timing system directly. Pad and backup times land in the lane grid, suspicious backups are flagged for review, and the scoreboard follows along.
- Warnings when a race doesn't match the event — wrong distance or a duplicate — before it's applied
- Clerk of Course for late entries and time trials, DQ inbox and judges' decisions
- Score events as you go: team scores, high point and dual meets
- Award labels printed as events finish, with a record of what's gone out
- Colorado Time Systems
- System 6 and Gen7 consoles over serial, including event sequence upload; Gen7 network file sharing
- Dolphin wireless
- Watch-folder results import and event list export
- Scoreboards
- Generic scoreboard output over RS-232 or network (UDP) — start lists, results and team scores; DisplayLink start-list files
- Imports
HY3CL2SD3EV3entries, events, records and standards —.zipaccepted- Exports
- Results for Team Manager and the web, Meet Manager merge files, event files and USA Swimming registration files
A look inside
What the table sees
From a demo meet, so every swimmer, team and time here is invented.
A meet, not a machine
Every computer on deck, working the same meet
Swim Meet Manager Professional shares the meet live. The clerk takes a late entry, the Run desk sees it; a result is applied, and it's on every coach's and parent's phone.
Role-scoped meet codes
Admin, Run, Clerk, Report, Official and Coach codes — each machine or phone can do its job and nothing more. Rotate a code or remove a device at any time.
Built for pool Wi-Fi
Each machine keeps working through a dropped connection and sends its changes when it's back, with guards against two desks editing the same lane.
Announcements to the deck
Send meet alerts from the desktop to officials, coaches and families on their phones.
A full audit trail
The Meet Audit Log records what changed, where and when — so a question at the referee's table has an answer.
About 50 reports
Heat sheets in one to three columns, psych sheets, timer sheets, programs, results, DQ, officials and money reports — preview, print or save to PDF.
Stays current
Built-in update checks, backup packages to move a meet between computers, and one click to report a problem.
Bring your next meet to the table.
Swim Meet Manager reads the files your teams already use, so moving your next meet over is a file import, not a rebuild.